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VUB-200/400 Voice Logger User’s Manual First Edition 2004-2005 Eletech Enterprise Co., Ltd. All Rights Reserved. Table of Contents VUB Logger Configurations....................................................1 Cable Connections..................................................................1 1. Identify the front panel components and rear panel connections.........1 2. Connecting to Phone Lines and other Audio Sources .........................2 3. Power Connection...........................................................................3 4. Preliminary Testing ........................................................................3 5. Installing Software and Connection to a PC (Win98/2000/ME/XP).....4 Using VUB Logger..................................................................5 1. Recording Process...........................................................................5 VUB Logger Cost Effective Voice Logging Recorder The VUB Logger is a digital audio recorder that can simultaneously record and play from phone lines or other audio sources. Recording starts and stops automatically using either phone line voltage sensing or voice activation. The unit has an internal hard drive and can be connected to a PC’s USB port. While the recorder can be used as a stand alone unit, most users find it easier to set up and use the VUB Logger with a PC (Win-98/2000/ME/XP) using the included USB cable and software. I. Package Contents Model Type 2 Channel VUB-200 4 Channel VUB-400 Supplied Accessories (phone cords & connectors) 2 RJ-11 cords and 2 Y-connector. 2 RJ-11 Cords and 2 Telephone boxes Supplied Accessories (other) USB cable, power adapter, CD with VUB Logger PC software (for Win98/ME/2000/XP), and this manual. II. Cable Connections 1. Identify the front panel components and rear panel connections Unpack and check the contents of the VUB Logger package. Locate the master password page and keep it in a secure place. VUB Logger front view, showing speaker, LCD display and keypad. VUB Logger VUB Logger rear view, showing USB jack, two modular phone jacks, +5V DC jack to power accessories, and DIN connector for the supplied AC power adapter. 2. Connecting to Phone Lines and other Audio Sources VUB Logger inputs require 2-wire analog audio such as from direct connection to VUB Logger lines or other audio sources. When looking at the back panel, the jack on the left is for Ports 1 and 2, the jack on the right is for Ports 3 and 4. 3. Power Connection Power connection should be made after connecting telephone cables to the audio sources that you will be recording. Since the VUB Logger is designed to be in service 100% of the time, there is no power on/off switch. To turn it off, unplug the power. To turn it on, plug it in. 4. Preliminary Testing Normal Operation: VUB Logger 5. Installing Software and Connection to a PC (Win98/2000/ME/XP) Install VUB Logger software from the CD included with your recorder prior to connecting the supplied USB cable from the recorder to the USB port on your computer. Insert the CD into the drive on your PC. If it does not auto run to show install procedure, look at files on the CD using file manager and open “VUB Logger.exe” file. Follow on screen instructions. If your PC is running WinXP, you may be asked for Microsoft signature. Select continue until installation is finished. The VUB Logger program will now be installed in your computer, be listed under Programs, in Control Panel add/remove programs, and there should be an icon on the desktop for the VUB Logger. If you try to run the VUB Logger program without a VUB Logger connected to your PC via the USB connection cable, or if the VUB Logger power is off, the software will not run. You will see “ERROR: No VUB Logger device connected!”. b. If your VUB Logger is not already powered on, connect it to AC power and wait for it to display time and date. Since the VUB Logger is normally left on at all times, there is no power On/Off switch. To turn it off, unplug the power cord. Connect the supplied USB cable from the USB port on the back of the VUB Logger to a USB port on your computer. The first time you connect the VUB Logger to your computer, your PC should display “New Hardware Found” message, search for and install the required driver software (FTDIFT8U2XX.dll), if the software was previously installed . If connecting a VUB Logger to your PC that was previously used with a different VUB Logger, you may receive a pop-up message telling you that it has “Found New Hardware, FTDIFT8U3XX device, installing — Files Needed”, type the path to the folder where the driver was previously installed (such as: C:\Program Files\VUB Logger), or the path to the drivers folder on the CD supplied with your VUB Logger (such as: E:\Drivers, where E is the CD drive on your PC containing the VUB Logger CD). d. Run the VUB Logger program by clicking on the icon on your PC desktop that was created when the program was installed or from the programs list. Refer to VUB Logger III. Using VUB Logger 1. Recording Process When connected to standard telephone lines, the VUB Logger will automatically record the telephone number called in or dialed out, time duration of the call and the voices of the conversation. You don’t need to change your procedure for making or receiving your calls. Nevertheless, the following points should be considered. When VUB Logger Phone Line Recording Voice Activated Recording (VAR) Requirement Phone Line DC voltage lower than the threshold (20v DC) Audio level on input is loud enough or louder than preset threshold required to start recording Requirement Phone Line DC voltage higher than the threshold (20v DC) Audio level is lower than preset level required to continue recording for the selected turn-off-delay Suggested Uses Recording from standard Analog phone lines Radio recording, broadcast or two-way 2 Amplified microphone Audio picked up from handset or headset of Parameters 1. DC Voltage Threshold: (This 2. VUB Logger VUB Logger E. Save VAR and Outgoing Calls Less than 8s or Outgoing Calls with Less than 3 DTMF Codes: Click on this option to place a check mark in its box if you want to save recordings that are less than 8 seconds long. If this box is not checked, VAR recordings shorter than 8 seconds, and outgoing telephone calls (using voltage sensing for start/stop) with less than 3 DTMF digits, will not be saved. VUB Logger I. Limitation for List Displaying: VUB Logger VUB Logger 2-3 Removal of VUB Logger Follow the installation procedure outlined above in reverse order. 3. Managing and Playing the Recordings 3-1 Managing and Playing Recordings with a PC The VUB Logger does not require a PC for setup, recording or playing back recorded conversations. However, you may find it more convenient to operate it from a PC. With a PC you will also be able to convert recordings to standard wave files and archive them to storage on your PC. Playing selected recordings from a PC will not inhibit recording or simultaneous playback of recordings from the VUB Logger using its built-in HandyPlayer. The PC does not have to be On or connected to the VUB Logger for it to function. Connecting the VUB Logger USB cable to your PC and/or turning the PC power on or off will not stop the recorder from functioning. You can also disconnect the VUB Logger USB cable from a PC and connect it to a different PC without interrupting the VUB Logger operation. a. Connection: Connect the VUB Logger to the USB port in your PC using the provided USB cable. The PC used for managing/playing must be equipped with an available USB port, sound card as well as speakers, and use Windows® operating system 98SE/ME/2000/NT/XP. b. Using the Utility Software: You must install the supplied utility VUB Logger Manager/Player software from the provided disk to your computer prior to being able to manage the recorder from the PC or playing recordings through PC control (see manual page 6, Section 5, Installing Software and Connecting to a PC). The first time that you connect your PC to your VUB Logger, you may be asked to install the USB device driver. This driver should have been copied to your PC during install. If not, use the CD supplied with your VUB Logger to install the required USB driver following the instructions displayed on your computer. After installing the software, place a short cut icon on the desktop for easy access (if it was not automatically installed during install). Click the software icon or the short cut created during the install and the recordings will be listed in the main window (as shown in the following screen image). The listed information includes the ITEM or sequential recording number, the PORT that was the source of the recording, CALLER ID NUMBER or DIALED NUMBER (if available when the recording was made), DATE and TIME the recording started, and the DURATION of each recording in minutes and seconds. all records are listed in the reverse order so that the most recent recording is indexed as item number 1. You can drag the slider bar on the right side of the display window to view the un-displayed part of the list. On the lower part of the form, there are buttons for Refresh, Re-Order, Find, Files, Hardware, Lock/Unlock, and Exit. VUB Logger These buttons provide the following functions: c. Refresh: Refresh the list to display the latest recordings in the VUB Logger at any time. d. Re-Order: User can select one of the following ordering rules to re-order the list. 1. Recorded – provides a list based on the time recordings ended. 2. Starting Time – provides a list based on the time recordings started. 3. Record Duration – provides a list based on the length of recordings. 4. Channel Number – provides a list based on the channel number. 5. Un-Answered List – provides a list of calls on phone lines that were not answered. (Un-Answered Listing is not supported with VUB-200 & VUB-400) VUB Logger e. Find: You can search the records using a specific caller number or dialed umber and/or within a date range that you input. In the dialogue box, you can enter search conditions such as date range, f. Files: This button provides the following functions for the displayed files. g. Conversion of recordings to WAVE files and saving to PC Wave Files are a widely used and supported multimedia File Format for the PC and other computer systems. Since the VUB Logger uses a unique format for saving the VUB Logger via e-mails or make backup CDs without worrying that others may not be able to play them. There is an option to save individual recordings when they are selected for playback (select the button with red dot from playback menu). There are 3 choices: All ---- Copy all of the records listed in the form, including both the ones displayed and the ones not displayed. This button would be used to copy all VUB Logger h. Print and Save the List of Records: The displayed list on the screen can be printed or saved into a “.txt” file. No matter how the call list is re-ordered, the searched and sorted list can be printed. Mode 0 --- Large file, Good audio. 8bit linear PCM mode, 28.8 MB/hour Mode 1 --- Tiny file, Poor audio. 2bit ADPCM mode, 7.20 MB/hour VUB Logger n. Limitation for List Displaying: From this sub-button you can select the number of recordings that will be listed on VUB Logger q. Lock/Unlock: VUB Logger The functions of these buttons are: Click the “aVa” button and the recorded audio will be processed and played from the beginning with Automatic Volume Adjustment. You may also drag the horizontal slider bar to move the playback start point. Save as Wave File: Click the button with a red dot to save the selected recording to your PC. The following image shows the dialogue box you will see if you click the red dot make wave file button in the dialogue box. The recordings will be saved by default with a file name containing port number, date and time of the call, and caller ID or dialed numbers. There will be an option to rename the file when converting to a wave file. Rewind: Click the button with the arrows pointing to the left to jump backward in playing time. Pause/Play: Click the button with two vertical lines to pause playback. Click again to resume. Fast Forward: Click the button with arrows pointing to the right to jump forward in playing time. Stop: Click the button with square box to end playback. VUB Logger 3-2 Playing Recordings Using the Built-in Keypad Numbers on the keypad buttons are for entering a password. The keypad buttons are Turn the LCD backlight On and Off Jump down 3 in list of recordings when browsing, advance selected item in set-up Help menu On/Off Down 1 when browsing the recordings, backward when playing or programming Play a selected recording, pause when playing Up 1 when browsing the list of recordings, forward when playing or programming View list of recordings Jump up 3 in list of recordings when browsing, decrease selected item in set-up View list of recordings Stop playing recordings, return to startup screen Volume adjustment (two levels) when playing, enter setup when not playing Stop playback, accept when setting or entering password VUB Logger 3-2-1 Description of the displayed symbols Top line shows the index number, date, time, and length of recording in 00002 01-15 00:14 0086 Middle line shows the current selection including any caller ID or touchtone #18005551212 ( # indicates outgoing call) 8609280277( indicates an incoming call) 3.2.2 Operational Procedures Step 1: Make sure the VUB Logger recorder is powered on. Step 2: The startup message should be displayed on the LCD. Step 3: If no function keys are depressed for 10 seconds, the LCD will display the date/time message. If any of the function keys are pressed, the player will show the list of recordings for browsing or ask for a password prior to showing the list of recordings. If the 0 key is pressed on the HandyPlayer, it will go into a Setting Password Setting Date and Time Setting Language (E=English, C=Chinese) VUB Logger Information displayed while browsing Information displayed while playing Moving slide and timing showing play progress! Step 4: If there are no recordings in the recorder, it will display an empty item with zero length. If you press the “ VUB Logger IV. Specifications (subject to change without notice) Number of Channels: Two with VUB-200, four with VUB-400 Capacity (hours): 2,800 with VUB-200 and VUB-400 Security: Password : Master, PC, and HandyPlayer Digital Encoding: Voice quality good, A-law PCM mode (25% as specified, 28.80 MB/hour) Voice quality OK, G.726 2bit ADPCM mode (as specified, 7.20 MB/hour) Voice quality very good, G.726 3bit ADPCM mode, (75% as specified, 10.84 MB/hr.) Voice quality excellent, 8bit linear PCM mode (25% as specified, 28.80 MB/hour) Frequency Response: 340-3,400Hz, +/- 3db Sampling rate: 8,000Hz Recording Trigger: Loop Voltage (20VDȐ.;€-0;&#x.1V-;.2D;.7C;C) or VOX/VAR Line Impedance AC: 10k ohm Line Impedance DC: 10M ohm Ringer Equivalence: AC-REN – 0.6B Caller ID: FSK/DTMF Dialed Number: DTMF Internal Storage: 40GB Hard Drive Storage Limits: 65,536 files, 2,800 hours. Automatic overwriting of oldest files when limits are reached Display: Built-in 2-1/8" x 3/4" backlit LCD, or PC with included USB cable and software Dimension: 175mm x 210mm x 66mm, (not including cables) Weight: 1.36kg (not including cables and external power supply) Power Requirements: 100-240VAC Guarantee: Twelve month V. Note VUB Logger