Random Recipes

Materials Preparation and Submittal of Reports Section 200 ToC SECTION 200.00 PREPARATION AND SUBMITTAL OF REPORTS SECTION 210.00 MATERIALS PHASE REPORTS 210.01 Requirements. 210.01.01 Submittal of Electronic Phase Reports. 210.01.02 Materials Reports Prepared by the District. 210.02 Distribution of Joint Materials Reports. 210.03 Draft Reports Prepared by the District. 210.04 Revisions to Reports Prepared by the District. 210.05 Consultant Reports. 210.06 Process Reviews. 210.07 Professional Responsibility. Materials Preparation and Submittal of Reports 200.00 AND SUBMITTAL OF REPORTS SECTION 210.00 – MATERIALS PHASE REPORTS 210.01 Requirements. A series of Materials Phase Reports is required for development of highway projects. Each report represents a different phase of project development. Following is a listing of these Phase I - Geologic Reconnaissance Report Phase III Pavement Estimating Report Phase IV - Foundation Investigation Rehabilitation for Pavement Report (refer to Section 225.00 In addition, for corridor or location studies on ne w alignments, a geologic reconnaissance report is typically prepared well in advance of Phase I. A major emphasis is the reduction of pavement defi ciencies. From a project development standpoint, pavement rehabilitation projects are commonly referred to as “Circle M” projects. “Circle M” is a project development designation for a project the main purpose of which is to improve the cracking and rutting indexes of the roadway; i.e. pavement rehabilitati 1/07 Materials Materials Phase Reports 210.00 1/10 The requirements for submittal and approval of Materials Phase Reports are as follows: Approved Materials Phase Reports are required for all projects including those not on the NHS. For Full Oversight projects, Hq Materials approval of the Phase Reports is required. All Materials Phase Reports and investigations will be conducted to the appropriate level of detail for the specific project. The overall report shall be sealed and signed by a Professional Engineer licensed in the state of Idaho. If the report includes works performed by a geologist, then the portions of the report done under the responsible charge of a Professional Geologist could be signed and stamped by a Professional Geologist registered in the state of Idaho. The purpose of the Materials Phase Reports is to develop project specific materials related design details. Projects conforming to established requirements will be eligible for funding. HQ Materials is a resource for information and assistance when needed, for example in the case of complex geotechnical features. Materials Phase Reports that do not conform to requirements must be revised as needed. Elimination of Phase Reports shall require a waiver approved by Hq Materials. The elimination of any Materials Phase Report should be evaluated and justified on a case by case basis. Headquarters Materials review is available for all Phase Reports. ITD approval of Materials Phase Reports will be by the seal and signature of the District Engineer. The approval verifies that the report(s) The electronic submittal of the final version of the phase report must comply with Section 54-1215 b & c of the July 2004 code. The basic requirements are: All docs without a seal must indicate "preliminary, draft, not for construction" or similar words. The words "Original Signed By:" and "Date Original Signed:" must be placed adjacent to or across the seal. e storage location of the original document must be provided. A hard copy does not have to be submitted to ITD (unless requested). Each phase report file name must include the ITD project key number with the phase report number. For example, Prj1234_p1 is phase I for key 1234. The phase IV reports would require additional names if there is more than one phase IV required, such as, Prj1234_p4_creek bridge or Prj1234p4signalpole1-2. The attachments must also include the project key number and phase number, such as, Prj1234p2_logs 35-78 or Prj1234p2_appxII. &#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;&#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;7/10 For revisions to the original submittals the file name must include Rev 1, Rev 2, etc. at the end of the name. The final file must include Final in the file name when there have been revisions to the original submittal. The ITD District CADD Coordinator or District IT Coordinator uses Project Builder to manually create new project folder structure for Materials Phase Reports for each project Permissions must be applied for HQ Materials, or others, to review the phase reports by manually adding the permissions to the HQ Review folder. The group for HQ Materials is called Materials Phase Report Changes. HQ Materials, or other sections, such as Bridge Section, will perform review of the phase reports by TABLE 200.01.2 PHASE REPORTS FOR WORK CATEGORIES WORK CATEGORIES * PHASE REPORTS I I (A) LCCA II III IV V Geotechnical Pavement (Roadway) Reconst ruction x x x x x Pvmt Recons t. (Rehab) x x x x x Pavement Rehabilitation x***** x x x New Const / New Alignment x x x x x Pavement Preservation x x Emergency Relief x x x x Structures New / Reconstruction ** x x x x x S tructure Rehabilitation *** x x Deck Rehabilitation x x Preservation x Geotechnical Special Situation; Landslide, Slope Stability, Large Embankment, etc. x Rockfall Mitigation x x Major x x Minor; <10’ high x x Railroad Crossing C ontact H igh w a y Operations & Safety, Railroad Coordinator Bike Path / Enhancement **** x x x &#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;&#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;7/10 * A project may include more than one work category. As such, appropriate reports should be prepared to ensure that all issues are addressed. Appropriate reports apply on ER projects. HQ concurrence should be obtained on all report waivers. ** A Life Cycle Cost Analysis should be prepared for structure projects with gr eater than 500’ approaches. The Life Cycle Cost Analysis should address pavement type and/or pavement rehabilitation options. For a new structure on the same alignment as the existing structure with less than 500’ approaches (500’ per approach), a waiver o f the Phase I report should be requested. *** A Phase IV report is required only if rehabilitation of a foundation is involved. **** Refer to Design Manual for addressing specialized inspection (Idaho Association of Building &#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;&#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;1/07 In regards to projects for which the main purpose is major widening to add lanes, the ITD Life Cycle Cost Analysis computer program includes a Widen and Overlay subroutine for evaluating this option. On such projects, the condition of the existing roadway should be evaluated. The widen portion of the project should be evaluated as new construction and the existing pavement should be evaluated for new/reconstruction or rehabilitation. Submit Phases I through V reports at the proper time and in the proper sequence. The Project Activity Flow Chart ( Design Manual, Figure 4.1 ) and Plans Essential Requirements Checklist (See ITD-0131 indicate the relationship of the individual phase reports to the other elements of project development. If alignments are established, phase reports can be initiated earlier than the network shows. Only the Phase I &#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;&#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;1/07 Unusual specifications or designs should be discussed with Headquarters Materials by telephone, e-mail, or at a joint review in the district. If Headquarters Materials has questions or comments on routine projects after reviewing the report, the questions or comments will be sent to the District Materials Joint Phase IV reports for buildings are addressed to the Facilities Management Bureau Chief. 210.03 Draft Reports Prepared by the District. To expedite review on complex projects, phase reports (particularly Phases I, II, and IV) may be submitted to the Headquarters Materials Section and/or the District Engineer in draft form. The Headquarters Materials Section will review and return the draft report with comments to the district. Following necessary revisions, the final phase reports are then prepared and submitted as outlined above. Draft reports are typically unsigned, often incomplete, and will not be included in the project file. They should be clearly marked, or stamped, “DRAFT” to avoid confusion with later submittals. Draft reports may also be e-mailed to the Headquarters Materials Project Development Engineer. On projects of average complexity, there is little need to prepare draft reports. Therefore, the use of draft reports should be limited to those projects of above average complexity and where the review process will be clearly enhanced by their submittal. Questions arising on these types of projects should be addressed to the individuals in the Headquarters Materials Section with the expertise to assist. &#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;&#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;7/08 210.04 Revisions to Reports Prepared by the District. When revisions to the joint materials report become necessary, the revisions will be discussed with the district by telephone, e-mail, and/or in a field review. After differences are resolved, the District Materials Section prepares full page submittals, with &#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;&#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;7/10 Orderly development of the Materials Phase Reports is essential to project development and review. Consultant-developed phase reports are to be submitted in accordance with the Design Manual requirements. Multiple phase reports will not be accepted as a package. To avoid delays, it is essential that these reports be developed quickly and individually, and reviewed quickly but thoroughly as each &#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;&#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;7/10 lower cost projects is anticipated. High priority may also be given to projects where Hq Materials is aware of potential problems or issues of concern. Selection of LHTAC projects for Process Reviews is not intended as approval of the Materials Phase Reports for these projects is required. The exception to this is “stimulus projects” as des cribed in Materials Operational Memorandum #27. Low priority will be given to Shared Use Path and Landscaping types of projects. These projects are more likely to be selected when structures or geotechnical issues such as slope stability are known to be involved. Comments from all process reviews will be transmitted to the District and FHWA when applicable. As process reviews are for the purpose of identifying procedures that may need future revision, any delay of the immediate project to resolve process review comments will be at the discretion of the District Engineer. In the event the project is determined by the State Materials Engineer to be in substantial non- compliance with ITD procedures, the project may be identified as non-Federally participating. For the purposes of future projects, all process review comments shall be resolved to the satisfaction of the District Engineer and Headquarters Materials. &#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;&#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;7/10 &#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;&#x/Att;¬he; [/;ott;&#xom ];&#x/Typ; /P; gin; tio;&#xn 00;7/10 210.07 Professional Responsibility. The requirements provided in Section 200.00 should be considered as the minimum required and is intended as a guide to ensure a thorough analysis of the project. It is also the intent of this chapter to provide uniform and consistent materials reports statewide. These requirements are not intended as a substitute for experience and engineering judgment. The author must ensure the accuracy of the information and that an adequate investigation has been performed.